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A tech company is seeking an experienced and proactive Executive Assistant to provide high-level administrative support to two vice presidents. The ideal candidate thrives in a fast-paced, high-volume, and evolving environment, demonstrating exceptional organization, judgment, and adaptability.

Requirements

• Administrative or operations experience in a professional environment.
• Exceptional organizational, prioritization, and multitasking skills with strong attention to detail.
• Excellent written and verbal communication abilities.
• Strong collaboration and relationship-building skills with high emotional intelligence.
• Demonstrated integrity, discretion, and sound judgment when handling confidential information.
• Technical proficiency with modern workplace tools.

 Responsibilities

• Calendar & Time Management: Orchestrate complex executive calendars, prioritize critical meetings, and manage scheduling conflicts effectively.
• Communication Management: Maintain timely and organized communication on behalf of executives, ensuring follow-up and clarity on priorities and requests.
• Documentation & Reporting: Prepare, edit, and manage confidential documents, reports, and presentations with precision and accuracy.
• Follow-Through & Action Tracking: Maintain a robust tracking system for action items, commitments, and deadlines to ensure timely completion and escalation when required.
• Stakeholder Relationship Management: Serve as a primary liaison for internal and external stakeholders, representing executives professionally and maintaining strong working relationships.
• Travel Coordination: Plan and manage domestic and international travel logistics, anticipating challenges and ensuring efficient itineraries.
• Expense & Budget Oversight: Process and reconcile expense reports accurately and promptly; identify opportunities to automate and improve efficiency.
• AI-Enabled Operations: Integrate and leverage AI tools to optimize workflows, improve decision-making, and enhance executive productivity.
• Special Projects: Support or lead cross-functional projects requiring discretion, collaboration, and proactive problem-solving.
• Confidentiality: Handle sensitive information with the highest degree of professionalism, integrity, and discretion.
• Onsite & Team Support: Provide in-person support for meetings, office events, and operational needs; assist with coverage for other Executive Assistants as necessary.

Benefits

• Health insurance, vision insurance, paid time off, and 401-K plan.