Explore opportunities
with Bedford Staffing

A dynamic and innovative tech company is seeking a skilled and detail-oriented Administrative Assistant in Los Angeles to join their team. As an Administrative Assistant in Los Angeles, you will play a pivotal role in ensuring that the office is operating efficiently and effectively. You will provide essential administrative support to multiple departments, facilitate effective communication, and handle a wide range of tasks. The ideal candidate will be highly organized, possess excellent communication skills, and be very detail-oriented

Qualifications

• High school diploma or equivalent; associate’s or bachelor’s degree in business or a related field is a plus.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Attention to detail and a commitment to maintaining confidentiality.
• Ability to multitask and prioritize tasks effectively.
• Strong problem-solving skills and a proactive attitude.
• Familiarity with office equipment and procedures.

Responsibilities

• Answer and direct phone calls, take messages, and manage the company’s general email account.
• Greet visitors and provide a professional and welcoming first point of contact.
• Maintain office supplies and equipment, ensuring everything is well-stocked and operational.
• Assist in scheduling and coordinating meetings, appointments, and travel arrangements for team members.
• Organize and maintain both physical and digital files, ensuring easy access and retrieval of documents.
• Prepare, format, and proofread various documents, reports, and presentations.
• Assist in the creation and distribution of internal and external communications.
• Maintain and update records, databases, and contact lists.
• Assist in tracking expenses and processing invoices.
• Assist in organizing company events and functions.
• Handle incoming and outgoing mail, ensuring prompt distribution.
• Provide support for various departments, as needed, for special projects and tasks.

Benefits

• Health insurance, dental insurance, vision insurance, paid time off.